Cash Management
NewKnow what's in the drawer. Not just what you sold.
Every float, sale, refund, drop and tip lands on one append-only ledger — counted blind at close, so the number stands on its own. What rang up is a guess about the drawer. This is the drawer.
Closed · 23:58 · Immutable
The 1am count
The drawer's short again. Nobody knows why.
Drift, skimming, an honest miscount — it all looks the same at close when there's no trail. So you eat the shortfall and hope it's the last time.
Silent drift
A few euros off every night adds up to real money by month-end — and no one can point to where it went.
No trail
When cash moves without a record, shrinkage and honest mistakes are indistinguishable.
Counts massaged to match
If staff can see the expected total, the count becomes a target instead of the truth.
Register session
One clean arc, open to close.
Every drawer runs the same disciplined loop, scoped to a Location and framed by the Business Day. Nothing starts without a float; nothing closes without a count.
- 01 Open
Declare the float
A named Cash Register opens with a counted opening float. Until it's open, payments can be blocked — no open register, no cash.
- 02 Operate
Log every movement
Sales, refunds, pay-ins, pay-outs, drops and tips all append to the ledger in cents, as they're rung. Pull an X Report mid-shift to check without resetting anything.
- 03 Count
Count by denomination
A Cash Count captures the drawer note by note, coin by coin. With blind close on, the expected total stays hidden while you count.
- 04 Close
Freeze the Z Report
Closing locks per-tender totals into an immutable Z Report, computes variance against expected, and prints the full reconciliation over ESC/POS.
Cash movements
An append-only ledger. Nothing editable, ever.
Every cash event is written once, in cents, and can't be altered after the fact. The drawer's history is a fact, not a draft.
- 08:00 Opening float Counted at session open +€150.00
- 12:14 Cash sale Tender into the drawer +€42.50
- 13:02 Cash refund Cash returned from the drawer −€8.00
- 15:30 Pay-in Cash added mid-shift +€100.00
- 16:45 Pay-out Cash out, threshold-gated −€35.00
- 18:20 Drop Dropped to the safe −€120.00
- 20:10 Cash tip Tip in, tip out +€8.00
- 22:05 Adjustment Corrected on the record, not over it +€2.00
Blind close
The count is the count.
Blind close hides the expected total and the variance while staff count — so the drawer gets counted honestly, not reverse-engineered to match. Reveal only after the count is locked.
Tap to count the drawer
Cash count
Register 1 · Business Day
Counted
€1,290.00
Expected
••••••
X & Z reports
Read the drawer mid-shift, freeze it at close.
Two reads, one source of truth — printed in full over ESC/POS with per-tender detail whenever you need paper in hand.
X Report
A mid-shift snapshot of the drawer — pull it as often as you like to check totals without resetting the session.
Z Report
The immutable close: per-tender totals frozen the moment the session ends, variance computed, and the day sealed. It can't be re-run or edited.
Accountability
Trust, built from mechanism.
No competitor at this tier tracks cash this deeply. Every control below is enforced by the ledger — not by policy you hope staff follow.
Append-only ledger
Once a movement is written it's fixed — corrections are new records, never edits, so the trail can't be rewritten.
Blind close
Expected totals and variance stay hidden during counting, so the count reflects the drawer, not the target.
Variance thresholds
Over-limit variances need manager sign-off before a session closes — and pay-outs are gated the moment they're attempted.
Shared or per-employee
Run one shared drawer or hold each employee to their own — configurable per location.
X / Z + ESC/POS
Mid-shift X reads, immutable Z closes, and full per-tender reconciliation printed at the counter.
Gated by role
ManageCashRegister and CashPayout restrictions decide who can open, pay out, or close a till.
No open register, no payments.
Quivi can block payments outright until a register session starts, so no cash moves before the drawer is open and floated — nothing lands off the books at open. Who can open, float, or pay out is gated by role through ManageCashRegister and CashPayout.
Reconciliation spine
Cash that reconciles with everything else.
Cash tenders don't sit in a silo — they settle against Payments alongside every other method, so per-tender totals line up end to end. The same movements feed Insights, giving you charge-method breakdowns that tie the drawer back to the day's sales.
Finally know it adds up.
See how Quivi turns the 1am count from a guess into a fact. Book a demo and watch a register session open, operate and close.